Guide to Clark County Democrat General Monthly Meetings
Agenda, Credentialing, Conduct and Rules
We are not a government agency or a non-profit. We are a private organization operating under our county party bylaws, the state party bylaws & charter and our own set of operating policies & procedures. The primary focus of our local party is to recruit, support and elect Democratic candidates to office who will support our platform and ideals. We also work hard to support party endorsed causes and reach out to the community to encourage voter education and participation. We have many partners in the community including other democratic organizations such as the 17th, 18th & 49th Legislative District Democrats, Clark County Women Democrats and the Clark County Young Democrats who each operate independently under their own bylaws and rules.
The Clark County Democrats (CCD) general meeting is held on the second Monday of each month where we conduct party business, interact with our candidates and elected officials and often have presentations on local important political and community issues.
While we welcome and encourage members of the public identifying as "Democrat" interested in learning more about the local county party to attend our meetings, we ask all attendees to follow our rules below. If you have questions, call our office at 360.254.9116 or e-mail firstname.lastname@example.org.
Meeting Date & Time, Location
Our meetings are held the second Monday of the month and start promptly at 7pm. We usually meet at the Vancouver Labor Hall located at 2212 NE Andresen Road in Vancouver, Washington. Depending on our meeting venue and other considerations, our meetings may be scheduled to end at 8:30pm or 9:00pm. The end time for each meeting is published on the Agenda. Meetings may end earlier if all business has been conducted. We ask members who are eligible to vote to arrive up to 30 minutes early to be properly credentialed.
Who Can Vote
Per our current bylaws and with a few exceptions (elections of officers, replacement for elected officials, reorganizations), the following members are eligible to vote on county business:
- PCOs elected to office in 2014 who currently reside in the precinct they were elected.
- "Appointed" PCOs approved by the CCD since January 2014 and who currently reside in their appointed precinct
- "Acting" PCOs approved by the CCD since January 2014
- The six elected officers of the CCD (Chair, Vice-Chair, Treasurer, Secretary, State Committee Woman & Man)
- Democrats elected to partisan offices in Clark County
- Residents of Clark County who are members of the WA State Party Central Committee or the Democratic National Committee
How to Vote
The CCD uses a process called "Credentialing" each meeting to authorize eligible members to vote on county business. Eligible voters are asked to arrive up to 30 minutes early to complete this process.
- Sign in at the front desk on the sign in sheet next to your printed name and receive a blue numbered laminated card
- When instructed to vote by the chair, raise your card accordingly for "Yes" or "No"
- If you arrive late and wish to be credentialed, please approach the Secretary when possible, sign in and receive your card
- "Proxies" are not allowed`
- Return the blue card at the end of the meeting
- PCOs newly approved at the start of the meeting will sign in & receive a blue card from the secretary at the time of their approval.
- Questions of eligibility to vote at county meetings will be settled by the County Chair in consultation with the appropriate LD chair and CCD Secretary.
How to Speak on Issues
The Chair is responsible for calling on people (recognizing) to speak on issues being discussed. Discussion may be limited by time or divided into "Pro" and "Con" positions in the interest of keeping the meeting on time and on topic but generally follows this format:
- Raise your hand to speak. When called on by the Chair, stand up and speak loudly and clearly. Stay on topic and try to be brief.
- Depending on the venue and circumstances, you may be asked to approach the front of the room and use a microphone.
- Address your remarks to the Chair, not other members.
- Do not disrespect or attack other members in your remarks
Meeting Order and Agenda
Our meetings follow the agenda which typically will follow the order below but may be subject to change for various reasons. The CCD does it's best to post the meeting agenda as early as possible and post a link to it on our website and Facebook page.
- Call to Order . . . Pledge of Allegiance, Recognition of Elected officials and special guests, Welcome to first time attendees. If this is your first time to our meeting, you may be asked to stand up and introduce yourself if you're comfortable doing so.
- Approval of Agenda & Minutes . . . Voting members will be asked to approve the current agenda and last month's minutes
- Approval of New PCOs . . . LD Chairs will be asked to submit names and paperwork for their PCOs recently approved at the LD level. Voting members will be asked to approve all the PCOs at once. New PCOs will then be asked to sign in with the Secretary and receive a blue voting card.
- Reports to the Body . . . Various reports from the county & LD chairs, elected officers and committee chairs. Depending on the time and venue, the chair may ask if there are any questions from members. If so, raise your hand to be called on to ask a question. Please keep it on topic and brief. Reports are simply presented and "filed" without requiring a vote to approve.
- Agenda Items . . . Optional specific items that may or may not require a vote or action by the body.
- Special Presentations/Program . . . Optional guest speaker or presentation
- New Business . . . Opportunity to bring up new items for discussion or action. The CCD asks members to consider using our special web form to submit ideas & suggestions for party operations so that those ideas can be directed to the appropriate committee chair for consideration. Using this method, you will be involved and have direct input on the development of your idea within the organization.
- Good of the Order & Announcements . . . An opportunity to make general comments about party operations, special recognition of members or their actions and other miscellaneous observations or event announcements of interest to our party.
- Adjournment . . . The chair will adjourn the meeting at the published scheduled end time or may extend it depending on the current meeting status and other considerations.
Conduct During Our Meetings
- Outbursts, foul language, bullying and disrespect towards fellow members and attendees may result in the offender being asked to leave the meeting and/or being banned from attending future meetings and events.
- There may be times we have to recess for various reasons, during that time, we ask you to be patient and not leave the premises
- Filming and live streaming of our meetings is not allowed without previous permission from the CCD Chair. Candidates may have their staff video or live stream their participation only in the meetings.